Lean Management in Project Management

Lean Project Management with Merlin Project

Lean Management is a method of optimizing processes to minimize waste and achieve more efficient results. The lean philosophy assumes that the customer only pays for value creation and not for waste or unnecessary processes.

Applied to project management, this means that all processes and activities that do not create value for the customer should be identified and eliminated. Projects are therefore streamlined. Time and resources should be saved in order to maximize customer benefits and also project success. An important principle here is continuous improvement. This means that processes are continuously monitored and improved in order to increase effectiveness and efficiency. This method is also called Lean Project Management.

How do I Implement Lean Management in Project Management?

Lean Project Management combines methods and tools from Lean Management with traditional project management approaches to improve the efficiency and quality of projects. It is an agile approach to project management.

An important part of this is also the involvement of all team members in the continuous improvement process. This creates a shared understanding and responsibility.

Here are some steps for implementing Lean Project Management:

1. Identify Customer Expectations:
Make sure you clearly understand the expectations of the customer and the project team. This can help avoid unnecessary work and ensure the project is aligned with the goal.

2. Develop a Value Stream:
Create a map that depicts the project's value stream. This can help identify bottlenecks and ensure all steps are effective.

3. Define Milestones and Goals:
Set clear milestones and goals for the project. This can help measure progress and ensure everyone is getting on the same page.

4. Implement Continuous Improvement:
Ensure that the team continuously reviews and improves processes. This can help minimize waste and unnecessary work.

5. Avoid Overproduction:
Ensure that only what is needed is produced to avoid unnecessary work and waste.

6. Minimize Waiting Times:
Try to minimize waiting times in the project by ensuring that all resources are used effectively.

7. Improve Quality:
Ensure that the quality of the project is maximized through continuous review and improvement.

For Which Projects Is Lean Project Management Suitable?

As an agile project management method, Lean Project Management is particularly suitable for projects with high complexity, as it aims to minimize waste of resources and maximize efficiency. It also emphasizes the importance of flexibility and adaptability, which is beneficial for projects that need to change quickly or adjust to unforeseen events.

For projects that focus on customer satisfaction, lean management is beneficial because it focuses on meeting the customer's needs and requirements. Projects with limited budgets also benefit because resources should be used in the best possible way.

By eliminating unnecessary steps and focusing on the most important aspects of the project, Lean Project Management enables faster time to market.

Is Lean Project Management Possible With Merlin Project?

Absolutely! Merlin Project supports various project management methods, including Lean Management. With Merlin Project you can visualize, plan and control your projects to ensure that you use resources effectively and avoid unnecessary waste.

Merlin Project also includes tools to monitor progress, cost and quality, which can help you improve the efficiency of your project. Track and monitor your project's progress using the Gantt chart view, or create a task list in Merlin Project and group them by topic or milestone. Or use a Kanban board where you organize tasks into columns like "To-Do," "In Progress," and "Done."

Overall, Merlin Project provides a good platform to implement Lean Project Management and successfully plan, execute and monitor your projects.


In summary, the use of Lean Project Management can provide many benefits such as minimizing waste, maximizing efficiency, improving customer satisfaction, faster project completion, effective resource utilization, and increased flexibility. However, implementation requires planning and commitment from all project stakeholders. Overall, Lean Project Management is an effective way to successfully plan, implement and monitor complex projects and make organizations more competitive.

Posted by Stefanie Blome on March 28th, 2023 under Project Management
Tags: lean-management agile

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