Music, Concerts & Touring
Your tour planning lives in 47 tabs. No wonder the budget explodes.
Studio time, video shoots, tours. Every project has its own deadlines, budgets and teams. When everything is scattered across emails, spreadsheets and calendars, you lose oversight exactly when it matters most. Merlin Project brings it all together.
Sound familiar?
Typical challenges in music and video production
Production Timelines in Chaos
Pre-production, studio booking, mixing, mastering: the sequence is clear, but your spreadsheet doesn't know dependencies. When mixing shifts, you forget to adjust mastering.
Budget Scattered Across Dozens of Sheets
Studio costs, travel expenses, equipment rental, artist fees: all in separate sheets. Whether you're still on budget? You only find out at the end. By then it's too late.
Coordinating Artists, Studios and Venues
The producer is only free this week, the studio is booked from Friday, the guest musician flies out Monday. Assembling these puzzle pieces in your head works, until it doesn't.
Tour Logistics Without Overview
20 cities, different venues, local crews, hotel reservations, flights. Every change has domino effects. Without a central plan you miss deadlines and blow budgets.
How Merlin Project solves this
One Schedule for the Entire Production
From song selection to release, all phases live in a single Gantt chart with dependencies. When mixing shifts, mastering shifts automatically. Budget and resources per task always visible.
Real-Time Budget Tracking
Assign costs directly to tasks: studio time, equipment, travel, fees. Merlin Project totals automatically and shows you where you stand at any time. Not just at the end of the project.
Tour Logistics as a Project
Each tour stop as a task with resources, deadlines and attachments. Venue contracts, technical riders, hotel confirmations: everything attached to the right task. Changes cascade automatically.
Built for Studios and Tour Buses
Not a meeting-room tool, but a plan that works on the road. Native Mac app and iPad companion. Adjust set lists, shift tour stops, offline in the bus or backstage. MagicSync syncs when you're back online. No conflict files, no cloud lock-in.
Key features for music production and touring
Gantt Chart
Visually plan production phases, tour stops and deadlines on the timeline.
Budget Tracking
Assign costs per task and monitor the total budget in real time.
Resource Planning
Manage artists, producers, technicians and studios as resources.
File Attachments
Attach contracts, riders, demos, sheet music and travel documents directly to tasks.
MagicSync
Sync tour plans between Mac and iPad, staying up to date even offline on the road.
Project Templates
Save proven workflows for album production, video shoots or tours as templates.
iPad as Tour Companion
Adjust set lists, stage plots and riders on the road, native on iPad, offline in the tour bus.
Tailored Views
Venue plan for the tour manager, budget view for the label, rehearsal schedule for the band: one project, many views.
Frequently Asked Questions
How do I keep an album production budget under control?
Assign costs directly to tasks, so studio time, equipment, fees, travel, mastering. Merlin Project totals automatically and shows you where you stand at any time. You see overruns while you can still course-correct, not at invoice time.
Can I attach venue contracts and riders to the right tour stop?
Yes. Every tour stop is a task with file attachments: venue contract, technical rider, hospitality rider, hotel booking, flight info. Everything in the right place, no searching through mail folders, no "where was that again?".
What happens to my tour plan when a show date shifts?
You move the tour stop. All dependent items (travel time, soundcheck, hotel check-in, local crew booking) shift automatically. You immediately see the cascading effects.
Does Merlin Project work offline on the road?
Yes. The app runs entirely locally on Mac and iPad. The tour manager works on the bus or backstage without Wi-Fi, MagicSync reconciles with the office Mac once you're back online, without conflicts.
