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Can Merlin Project Import Numbers Sheets?

Numbers

Yes, with Merlin Project you can use Numbers sheets for your scheduling. To import such a spreadsheet, you must first save the file in Numbers as a CSV. In a second step you open or import the file in Merlin Project and map the columns of your table to the fields of Merlin Project.

Preparing a Numbers File for Import into Merlin Project

Make sure the spreadsheet contains a header with the column descriptions. Colums for »Duration« or »Work« may contain numbers with or without units. For columns without a unit, this can be defined when importing into Merlin Project.

Numbers Sheet

To import your Numbers spreadsheet you'll need to save it first in Numbers as a CSV file:

  • Open the file in Numbers
  • Call File > Export To > CSV…
    Export To CSV…
  • Select in CSV the Unicode (UTF-8) Text Encoding.
    Choose Encoding

Import the Numbers CSV File Into Merlin Project

  • Start Merlin Project
  • Open the file by File > Open. Alternatively you can drag & drop a file to an existing Merlin Project file.
  • In the next window, define which columns (1) of the CSV should be mapped to which fields(2) of Merlin Project.
    Merlin Project CSV Import

For this purpose, drag & drop the individual column headers onto the right-hand section and assign them to the fields listed there.

Our support recommends:

If the column names in the Numbers table match the field names of Merlin Project you can click onto Map Automatically (3) and Merlin Project will take care of it.

Click the Show all fields button to display all available Merlin Project fields in the right-hand section.

  • Configure the CSV import options in the bottom part of the dialogue as required.
  • Click Import

CSV Import Options

There is no universal standard for the CSV file format. The output varies depending on the application saving the CSV file.

Fields are separated by

The separators in the CSV file are defined in the CSV export settings of the various applications saving the CSV files.

When importing into Merlin Project you can choose one of the following: Tabs | Semicolon | Colon | Comma

Choose Separator
Our support recommends:

Open the CSV file using a text editor (e.g. TextEdit), to establish the separators in use. In the following example it is Semicolon.
CSV in TextEditor

Fields are wrapped with

The data in the CSV file can be wrapped using various characters. The characters in use depend on the application saving the CSV files and the CSV export settings.

Choose one of the following: Nothing | Single quotes | Double quotes

Choose Wrapper Character
Our support recommends:

Again open the CSV file using a text editor (e.g. TextEdit), to establish the character in use. In the following example the data aren't quoted, so you can use Nothing:
CSV in TextEditor

Encoding

The text data contained in the CSV files can be saved using different encoding formats. The encoding in use depends on the application saving the CSV files, the CSV export settings, the operating system and the system language.

Choose one of the following: Western (Mac OS Roman) | Western (ISO Latin 1) | Western (ISO Latin 2) | Western (Windows Latin 1) | Western (Windows Latin 2) | Unicode (UTF-8) | Unicode (UTF-16)

Choose Encoding
Our support recommends:

Save the CSV files in UTF-8 for a better import experience. When selecting the wrong encoding special characters such as €$§ or vowel modifiers (öäü etc.) maybe be off. In this case repeat import procedure and select the correct Encoding used in the CSV file.

Default duration unit

When importing duration columns, you need to assign the duration unit to be used. This means that when a field contains only a number, this will be imported with the chosen duration unit. For example, »1« will become »1 Hour« if »Hours« had been selected.

Choose on from the followings: Seconds | Minutes | Hours | Days | Weeks | Months | Quarters | Years

Our support recommends:

If the default duration units in the imported project do not match the desired units, repeat the import procedure and select the correct default duration unit.

Outline levels

If the CSV file is a CSV export from Merlin Project, you'll need to adjust this setting by import too.

Header rows

Choose the header row amount to match the data contained in the CSV file.

Create columns for unmapped fields

If the CSV file contains columns which cannot be mapped to the Merlin Project fields, you can choose to Create columns for unmapped fields. Those columns will show in the User-defined inspector of the imported items.

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