Working with Merlin Project in cloud storage

How can you transfer your documents to all your Macs, iPhones, and iPads? What’s the best way to share them with other users? And how can you sync every user’s changes? Cloud services such as Dropbox and the like have become very popular for tasks like these.


These services work with your usual files, are reliable, widespread, easy to set up, and even free of charge for many applications. So do these services solve all the problems of working in a virtual team? Unfortunately not, as when you’re working on one document using multiple devices you quickly run into issues. Those time-consuming changes are lost if users continually overwrite each other’s files. In some cases, cloud services spot these conflicts and create special files for this purpose. While your edits aren’t lost, it does mean that any changes are spread across multiple files. So now you have to go through the painstaking process of identifying them all and adding them in manually.

Example of a text file with conflicts because of synchronization.

Does it have to be like this?

No. Merlin Project uses our latest technology, MagicSync™, which is optimized in a variety of ways for cloud services. With the help of MagicSync, Merlin Project synchronizes the changes made by multiple users without any data going missing or generating conflicting files. You don’t ever need to close your documents either as external changes appear immediately.

The sync function works even if you’ve been working on your documents offline for a while. You can still undo your own changes (cmd-Z) long after you last synchronized them, even if you quit Merlin Project in the meantime.

Want to keep major changes to yourself sometimes and not have them affected by other edits? You’ll be pleased to know this doesn’t mean pulling the network connector. All you need to do is set the Work Area to Private in Merlin Project. While the latest version will continue to be synchronized with your own devices, other users will only see the changes once you publish them.

Make the switch to smooth project management in a team thanks to MagicSync. Simply drag and drop your Merlin Project documents to your cloud directory, and off you go. We believe we’ve created something unique in the special way you can now collaborate using MagicSync, and we’re in the process of patenting it.

The macOS version of Merlin Project works with all popular file sharing platforms and cloud services. We’ve tested it with the following:

Merlin Project Go for iPhone and iPad currently supports these services:


With Merlin Server, we also offer our own application for syncing documents which means you don’t need to use external cloud services. What other benefits does Merlin Server offer me?

  • Sync as many documents with as many users as you like even over a slow Internet connection. Merlin Server is extremely fast and data-efficient.
  • Control access to your documents using Merlin Project’s user and rights management system.
  • Send project reports automatically.
  • Allow project customers without a Mac or iPhone to view your projects via a web browser.
  • Keep sensitive data under your control without entrusting it to foreign cloud services.

Further Questions?

Here you find the Answers!