Create Projects in Seconds with AI
Meet our Intelligent Assistant
Since Merlin Project version 9, you can generate complete projects with our intelligent assistant. The AI-supported assistant automatically creates a complete project structure from a simple text entry, including processes, dependencies and resources.
After the project has been generated, you can further customize it to your needs. So you don't start with an empty project plan, but already have an initial template. Which, unlike pre-made templates, is customized exactly to your project.
How to Use the Intelligent Assistant
- Open Merlin Project and the Start menu appears
- Now select the intelligent assistant in the “New Document” tab
- After clicking on “Create”, a new window will open
The intelligent assistant opens. Enter a brief description of your project, define the project language, specify the length of the project and which additional elements should be generated by the assistant. The following elements are available:
- Work Efforts
- Dependencies
- Resources
- Milestones
- Risks
Project Description
We use ChatGPT to generate the project plans. A Large Language Model like ChatGPT generates content based on a "prompt". A well-formulated prompt gives clear instructions and reduces deviations in the result – especially when used repeatedly.
Be specific: The more information the AI has, the more likely it is to meet your expectations. Here are some hints for effective prompts:
-
Specify time formats: If necessary, provide the desired format.
Example: “Describe the workload in days.” -
Specify scheduling: Provide scheduling instructions.
Example: “Plan conservatively; the project will take at least three months.” -
Include risks: Point out known risks.
Example: “Consider the risks of changing project management.”
Of course, this is just the tip of the iceberg. Test ChatGPT with different variations to continuously refine the prompt. This is how you determine the optimal information for your projects.
Project Language
The “Detect project language” option is activated by default. This means that the project language automatically matches the language in the prompt.
However, if you want a different output language regardless of the prompt language, you can manually adjust it in the drop-down list. This is especially useful when working in international teams where the input language differs from your own preference. Simply write in your preferred language and select the desired project language. The intelligent assistant then generates the project in the selected language.
Project Length
Determine the desired project length to give the AI a guideline for the number of activities. The exact number can vary, but here is a rough guide:
- Small: 20-30 activities
- Medium: 40-50 activities
- Large: >50 activities
Generating a Project
Have you described your project sufficiently? Then click on "Create".
The assistant will now generate your project. While the progress bar is visible in the toolbar, the project remains locked. Based on your input, activities, workloads, resources, dependencies, milestones and risks are now being created.
As soon as the project title appears in the bar, you can make changes. Good luck with your project and our intelligent assistant!
In the next chapter, we will create a project from scratch.
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