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Tools and apps I work with - today: Vicky Stamatopoulou

Vicky Stamatopoulou, ProjectWizards GmbH

Hello, this is Vicky Stamatopoulou and I am with the support team of ProjectWizards. I support the users of our macOS and iOS apps, test, blog, create how-to videos and compile user manuals.

For my daily work I rely on various little or not so little helpers. These are the essential tools and apps for my work…

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Posted by Vicky Stamatopoulou on March 17th, 2021 under interna
Tags: tools software personal-setup remote-work

Merlin Project: Resources in full and part-time employment

News from the Support team

You use Merlin Project to plan your projects? Then you already know how to set the Project Calendar in Merlin Project.

In case you don't - You'll find the Project Calendar in the Project Settings.
New documents come with following pre-defined calendars: Standard, Night Shift, 24 hours. By default the Standard calendar is selected as project calendar. So the tasks of your project will be scheduled within 8 hours distributed 8am - 12pm and 1pm - 5pm Mondays to Fridays.

How should you proceed when some of your resources are at full-time employment and some others work only 4 hours a day?

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Merlin Project: Use Dependencies, Remove Static Dates, Stay flexible

Merlin Project Support

With Merlin Project you are free to plan your project in any way you find it more suitable. You can plan in Work breakdown with Gantt, as a Mind Map, a Kanban board. Just pick the view you need and customize it to your needs.

While Mind Map is not focusing on time constrains, when viewing the Gantt of your project, you are interested in its scheduling. So you might already intuitively dragged the activity's bar on the Gantt to fix it to a specific time frame, or entered dates in the Given Start column or the Plan inspector.

And we have to admit, there is nothing wrong about that, other than the manual work you are putting into these actions of setting static date constrains and loosing flexibility.

How to stay flexible for scheduling changes in the future?
The answer is easy; use Dependencies

  • Merlin Project offers following Dependency types: End to Start, Start to Start, End to End, Start to End
  • Dependencies can be combined with a lead or a lag.
  • You can define Dependencies graphically, enter the Predecessor's (or Successor's) number in the according outline column, use the inspector, or the Link toolbar icon. Read here more…

Converting a static scheduling into a flexible one

Let's consider following sample project.

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Posted by Vicky Stamatopoulou on February 8th, 2021 under Products
Tags: merlin-project support dependencies

Merlin Project: Report With Project Objective

Merlin Project Support

We received following question just recently:
I’m using the latest version of Merlin Project. I have created a draft project file for a client who has requested regular status report. When I generate a report there’s a field with a heading “Objective” which shows blank on my reports, but is filled-in on the reports from your built-in templates and the help guide. Where can I edit the field in my project as this would be useful to have?

Merlin Project - report view of a template
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Posted by Vicky Stamatopoulou on August 5th, 2020 under Products
Tags: merlin-project support objective

Summer reading tip for Project Managers

books

Summertime and a summer leave offers professionals much-deserved time to think and grow. It's when many of you have the breathing room to reflect on your work methodes. You can now catch up with all that you've set aside for "when I have time" and it is available to you in the internet, blogs, books or other resources.

As a PM, if you start to plan your professional learning for the summer, take a look at this recommended reading list we have assembled for you. For the talented in leaning languages among you, we include book tips in English and German that cover a wide range of Project Management topics. But we have to admit, some books work just as well in winter time.

Our special summer reading tip?

A casual sentence of a supervisor leads to a project that should be planned, documented, and realized in time without exceeding the budget. A difficult task, no doubt, but a clever project manager knows how to help himself. With the right tools he can make the project planning easier, reduce risks and ensure the success of the project.

This book illustrates how this all works smoothly and easily with Merlin Project.

More summer reading for PMs

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Posted by Vicky Stamatopoulou on June 29th, 2020 under Project Management
Tags: documentation tutorial reading

The Merlin Project Magic on the Mac and iPad

Gantt chart, Kanban and mind map on Mac and iPad. Test now 30 days for free.