What can you actually ask your project plan? Proven use cases for AI assistants and the Merlin Project MCP server, each with a ready-to-copy prompt.
Summarize the current status of the active project. Proceed in three steps: first state the overall progress and the planned end date, then the most recently reached milestones, and finally the next upcoming dates. …
Create a briefing for the coming week from the active project: Which tasks start or finish this week, which tasks are at risk of slipping, and which milestones are due? Sort by urgency and flag everything that needs my …
Create a stakeholder update for the steering committee from the current project data: half a page at most, understandable for readers without detailed knowledge. Structure: overall status in one sentence, progress since …
Compare the planned and actual progress over {PERIOD}. Which tasks deviate the most?
Which tasks in the project {PROJECT} must be completed before the milestone {MILESTONE} can be reached, and which of them are behind schedule?
Which tasks are overdue, and who is responsible for each of them?
Which tasks should already have started according to the plan but show no progress yet? For each task, name the planned start, the assigned resource, and the affected successors.
Identify all tasks in the active project that are at risk of falling behind schedule based on the current plan. Check progress, remaining duration, and dependencies. For each task, state how many days of delay are …
Explain the critical path of the active project: Which tasks determine the project end and why? Explain it so that a reader without project management training understands it. Then name the three tasks where an …
List all milestones and important dates of the next four weeks from the active project, sorted chronologically. For each date, add the current state of the preceding tasks and an assessment of whether the date is …
List all tasks in the active project that have no resource assigned yet. Group them by project phase and flag tasks starting within the next two weeks; that is where the missing assignment is most urgent.
Analyze the workload of all resources in the active project. Which people are overloaded in which periods, and who has free capacity? Suggest concrete reassignments: Which task could move from whom to whom without …
List all tasks assigned to the resource {RESOURCE} in the active project: ongoing, upcoming, and completed. Sort by start date and add progress and remaining work for each task.
Who on the team can additionally take over the task {TASK}? Take into account: {CONTEXT}.
Check the active project for inconsistencies: tasks without dependencies, unrealistically short or long durations, missing buffers before milestones, and tasks that depend on a single person. Create a checklist with …
Check the active project and name the five most urgent problems of this week: tasks behind schedule, overloaded resources, and endangered milestones. Sort by urgency and suggest one concrete countermeasure for each item.
Where is my biggest schedule risk right now? Justify your assessment using the dependencies in the plan.
Which tasks depend on external parties according to the plan, such as authorities, suppliers, or service providers? For each task, name the party, the planned date, and the buffer until the next milestone.
Create a status report in AsciiDoc format from the active project with the following structure: management summary in three sentences, traffic-light status per work package (green, yellow, red with reasoning), current …
Translate all task titles of the active project into {TARGET_LANGUAGE} and output the result as a two-column table: original and translation, in the order of the project plan. Do not change anything in the project …
Export all tasks of the group {PHASE} from the active project as a Markdown checklist: one line per task with a checkbox, assigned resource, and date. Mark already completed tasks as done. The list should paste directly …
Create a lessons-learned document from the active project at project close: What went according to plan, where were the largest deviations (with numbers), and which three recommendations apply to the next project? …
Output all tasks of the active project as a Markdown table, grouped by phase: columns task, start, finish, duration, responsible resource, and progress in percent. Mark milestones in the task column with a leading …
Play through what happens in the active project if the resource {RESOURCE} is out for two weeks starting {DATE}: Which tasks shift, which milestones are at risk, and how does the end date change? Do not change anything …
Read the tasks, durations, and dependencies of the active project and run a Monte Carlo simulation with 10,000 iterations: Write a short script for it, assume a plausible variance for each task, and execute it. Then …
Show options to catch up {PERIOD} of delay in the active project: Which tasks can run in parallel, where would additional resources help, and which buffers are still unused? Rate each option by time gained, risk, and …
Which tasks depend on the milestone {NAME}, and what happens to them if the milestone is delayed by {PERIOD}?
Group the open tasks of the active project by HOAI service phases: Which phase holds the most open tasks, and what exactly is blocking {SERVICE_PHASE}? For each blocker, name the task, the reason according to the plan, …
Check the construction schedule in the active project like an experienced site manager: Are the dependencies between trades plausible, where are buffers missing before critical handovers, and which assumptions seem …
Create a trade overview from the active project: for each trade, the time window on site, its predecessors, and the critical handovers to the next trade. Additionally, draft a short, friendly scheduling email to {TRADE} …
What are my options if the building permit is delayed and the construction start on {DATE} cannot be held? Current status at the building authority: {PERMIT_STATUS}. Name the tasks that can be brought forward without …
What are the total planned costs of the active project, and how are they distributed across the phases? Also name the three most expensive tasks.
Where do actual costs in the active project deviate most from planned costs? Name the five largest deviations with amount, percentage, and affected phase.
I need to cut the budget by {PERCENT}. Which tasks are candidates for this? Take into account: {CONTEXT}.
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