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What is Merlin Project?

Merlin Project is the professional tool for project managers for the Mac. And don’t just take our word for it: Customers in over 130 countries have relied on this practical software solution for a decade now. They love this easy-to-learn app, which has become the standard in many industries, including architecture & construction, R&D, media, IT, as well as training & development.


Merlin Project for macOS delivers all the answers to your project planning, management, and controlling questions. Try out the new version’s extensive functions absolutely free for 30 days.

Work Breakdown

The centerpiece of project planning

Activities and Milestones

Every project starts with a plan. It’s even better when this has a sound hierarchical structure. Within minutes, Merlin Project lets you create complex activity structures with dependencies between individual activities and groups, set the duration of individual activities, and define fixed milestones. You’ll be amazed how a precise project plan develops before your eyes – as if by magic.

Activities and Milestones in Merlin Project
Scheduling and Costs in Merlin Project

Scheduling and Costs

You can do far more than just define the project plan in the project Work Breakdown. In Merlin Project it also serves as your scheduling and cost planning tool. Here you can enter budgets and the actual costs for activities, respond to schedule changes, and update the project’s progress. This means you have an overview of scheduling at all times and can respond specifically to changes.

The Library

If you plan projects regularly that are similar or use the same structures, you don’t need to start afresh each time with Merlin Project. Simply store your repeat structure elements in the Library to use them in a new project later on. All it takes is a single click, and you can populate entire projects in a matter of seconds thanks to the Library. We’re sure you already know what you’ll be doing with all that time you’ve freed up!

The Library in Merlin Project

Net Plan

Consider things from a different perspective

The netplan in Merlin Project

The Schedule

The traditional schedule in Merlin Project lets you focus entirely on dependencies between activities. The logical display of relationships between activities helps you in creating the underlying project structure and even in checking the critical path.

The Kanban board

Maximum ease has been achieved in project management: Just use the Kanban view to gather your to-dos as cards in the left column. Move these cards to the right as the project progresses, and the activity will ultimately end up in the ‘Completed’ column. You can see the magic in action for yourself when you switch between the Kanban board and the Work Breakdown. The Gantt columns populate automatically the further the cards are moved to the right in the Kanban board. You’ll find further details about the Kanban function here.

The Kanban board in Merlin Project
The mind map in Merlin Project

The Mind Map

The Mind Map in Merlin Project is exactly the tool you need no whether if prefer a structured approach when planning your project or if you often plan projects together with your customers. Create your project plan as a Mind Map, and Merlin Project will transfer your entries automatically into the project Work Breakdown.

The Organizational Chart

If you’re after a graphical Work Breakdown of your project, you’ll love our Organizational Chart. It makes it a breeze to understand the hierarchical structure of your project plan. That’s why this view, called WBS (Work Breakdown Structure), is still the standard in project planning.

The org chart in Merlin Project


Always taking the shortest route to the destination

No resources = no project.

Merlin Project packs extensive range of tools to help you manage all types of resources in your project: From people, companies, and equipment to materials. You can simply drag & drop contacts from your macOS address book to your project – even photos are imported automatically. Set the working times and hourly rates, and you’ll be able to calculate your project precisely in terms of time and money. Optionally, you can configure resources as users. Then, the project will only open once the user logs in. And you can choose what information the user sees or can edit.

The resources view in Merlin Project
The resource pool in Merlin Project

Central resource pool

When employees are used simultaneously in different projects, it becomes a real challenge to manage working times, vacation, and other absence days. Every change in utilization planning used to demand manual levelling. Say goodbye to all of that with Merlin Project’s resource pool – the smart and automated solution you’ve been looking for. Data is managed across the project in a central pool file, so a new day of vacation won’t throw the project assistant into confusion any longer.

Utilization and current availabilities

Can you utilize existing resources better? Is there potential to achieve resource synergy in other projects. The Utilization view lets you see at a glance who is doing what, when, and how much in one or multiple projects – and how you can better distribute tasks. Thanks to the resource pool, changes from single projects are sent in real time and shared with all projects that are also using the pool.

The utilization diagram in Merlin Project


As varied as your customers’ requirements

Modular design

Whatever information your boss or customer wants, Merlin Project delivers this in a flash – all clearly structured and ready to present. Every piece of information is located in the right place in your report. And by adding your own notes, you can refine and complete your data.

The reports in Merlin Project
The report with charts in Merlin Project

Diagrams and more

Compile your reports to suit the situation or your personal preferences. A range of diagrams complement the basic data list and text modules. Without doubt, the Project view offers you the greatest flexibility. It enables you to turn any view you create into a report – giving you unlimited possibilities to impress not only your boss.


A new standard in collaboration

Sync with Merlin Server

Merlin Project and Merlin Server make a great team! Thanks to MagicSync, team members can work on the same project file simultaneously. Merlin Server sorts out integrating changes immediately and displaying all edits. You can even work together without Merlin Server. Just use your preferred cloud service such as Dropbox or iCloud Drive. And best of all: All changes in a project are synchronized automatically. Thanks to Merlin Project file conflicts are a thing of the past!

Merlin Project synchronizes with Merlin Server
Merlin Project works online and offline

Offline & online

Want to work offline temporarily? Even that’s not a problem with Merlin Project! Changes are stored locally and then synchronized when you’re next online. As soon as you’re connected, all changes, including those of the entire team, are synchronized via Merlin Server or a cloud service.

Merlin Project safeguards your privacy

There are times when you simply just want to let your ideas unfold or make changes in peace. All you need to do is switch to the Private Work Area. Once you’re there you won’t be bothered by other team members’ changes, and only you can see the changes you make – all synchronized of course across all of your other devices. Once your switch back to the Public Work Area, your changes will be visible for all to see – and you’ll also see which changes your team members have made.

Merlin Project offers private work areas


The smart way to store additional info

Attach any information to your project in Merlin Project

Just like an email attachment

Attach additional project info by simply dragging and dropping it onto any activity. Create checklists, events with participants, report and control problems that arise, and manage activity-specific risks – including risk classes, impacts, and likelihoods of occurrence. You’ll now have your project dossier with you at all times in Merlin Project.

Merlin Project pricing

Merlin Project costs USD 149 / 149 EUR per year incl. sales tax.
Discove our educational offer and volume discounts.


Merlin Project needs macOS (version 10.11.6 or later) to run.

Project Management with a bit of Magic!

Merlin Project combines traditional methods with Kanban.