Vicky Stamatopoulou on 19. July 2011
When to enter a work or utilization percentage for the assignments in my Merlin projects?
Short answer on this is, when ever your planning requires it.
For a more detailed answer please check the activities on the screenshot and our explanations hereafter:
To schedule it in Merlin… (more…)
Vicky Stamatopoulou on 19. October 2010
With Merlin you can do schedules of your projects. You assign tasks to your resources, enter financial information (costs, budget), record issues, risks, attach files with additional information, update actual work, see scheduling warnings, call reports and lots more when working with the separate project files.
Should you manage more than one project at a time and assign your resources to more than one project, you need to coordinate their various assignments and make sure the resources are not over allocated. There is a concept for this in Merlin called… combining projects.
Combining projects is easy. Just call File > Combine Projects… and create a ‘master’ project file.
To save a ‘master’ project, just call File > Save As…
Working with master projects… (more…)
Vicky Stamatopoulou on 14. April 2010
Once you have combined your projects we suggest you focus onto the ‘Utilization‘ view for detecting over-allocations. All resources together with their assignments on all combined projects will be listed there.
Although the projects are combined now into one master file, the following issues need to be kept in mind.
How to access Project Settings for Combined Projects?
Vicky Stamatopoulou on 23. March 2010
When having an activity requiring a specific amount of work and want to assign this to a resource, you can consider the following possibilities:
Which possibility should you choose? The most appropriate of course
It depends on what you want to do. If you want the job to be done by just this one resource, you can apply the settings of ‘Activity A’ from above sample. If you want to assign part of the work to this resource and the rest to another, you should choose the second possibility.
If you want to make sure that your resource has free capacities (15%) for other activities while working on this one, you may adjust its utilization as shown in the third possibility. Of course by doing so, the expected duration of this task gets longer.
Easy, isn’t it?
Vicky Stamatopoulou on 8. March 2010
Supposedly you plan an activity of 5 days work to be accomplished in the duration of 10 days. As an experienced PM and Merlin user you create the activity in your project as follows:
This results to a 50% utilization for the assigned resource
John Kranz on 16. July 2009
One of the benefits of using Merlin is tracking resource utilization*.
Just take a look in the Gantt chart of the Utilization view. Color coded bars and percentage information visualize overall resource utilization in the current scale of the timeline.
Related to this feature, we often hear from customers who wish to customize the threshold levels controlling the yellow-green-red colors.