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Merlin – Exceptional working days

on 16. February 2011

If you want to enter some exceptional working days in a Merlin project, for example when needing to plan and schedule work during the weekend, you do this in the ‘working time’ inspector.
If you need this information for the whole project, you click the top most entry in the activities views. You switch to the ‘working time’ inspector and add an exception for the specific date in the ‘exceptions’ tab.
To define that this is an exceptional working day, you use the mouse and select the appropriate working intervals for this exception.

That’s it.

BTW: If this exception affects only the work of a specific resource, you add the exception in the calendar of that resource.

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Written by Vicky Stamatopoulou
Vicky Stamatopoulou works at ProjectWizards. She contributes to the MacPM.net blog, Merlin user forums, or other web spaces of ProjectWizards. The content provided is about Merlin or Mac usage, documentation, AppleScripting, or customization. Google+
Merlin,Merlin How To… | Comments (11)

11 Comments »

  1. Comment by Cris Blyth (June 15, 2011 @ 11:43 pm

    I’d like something a little different;
    I’d like to be able to have work on the weekends, but I’d like to be able to still show the weekends as a different shade to differentiate those days.

    Is this possible ?

  2. Comment by Vicky Stamatopoulou (June 16, 2011 @ 10:57 am

    You may plan events on weekends if they don’t include any work, so you may plan a milestone for Sunday if this is required. When planing work on standard non-working days you may either use a resource having a calendar which is working weekends, or define for this activity another calendar which is working weekends.

    However, even if this is possible, we don’t recommend using non-working time settings, just for formatting the Gantt. I understand nevertheless your point, and forward it as a wish to the management.

    Thanks :)

  3. Comment by Liliana Azevedo (November 4, 2011 @ 12:36 am

    hello,

    I wonder if this feature is also available in free version, because i haven’t find this icon in merlin free.

    Thank you,
    Liliana

  4. Comment by Vicky (November 6, 2011 @ 12:20 pm

    Sure, this is in the Trial as well. If you dont’s see the working time Tab in the inspector, you have probably selected a task. Please note:
    . if you want to define exceptional work for the complete project, you should click the top most row of your tasks (row 0).
    . If you want to define exceptional work for a resource, you select your resource by double click in the resources’ well OR single click in the resources view.

    A selection allowing defining working time exceptions will then show this tab.

    Best regards, Vicky

  5. Comment by Rezzuan Tajudin (November 30, 2011 @ 7:36 am

    How to add a public holiday for 2 weeks and shown on the program

  6. Comment by Vicky Stamatopoulou (December 7, 2011 @ 1:02 pm

    To do so, just proceed as explained in Merlin online help:
    http://www.projectwizards.net/merlin/webhelp/HTML-Help.en/project_calendar.html

    Best regards, Vicky

  7. Comment by Rico Koegelenberg (January 16, 2012 @ 3:43 pm

    Hi. I’m testing the trial version of Merlin. I need to schedule an activity over a weekend. I’ve changed the resource’s calendar by adding an exception for this specific weekend. The problem is that the time indication in the Gant chart just shows zero? In this case the work is done on a Saturday and Sunday, I want Merlin to show 2 days? Are there a way to do this?

  8. Comment by Vicky Stamatopoulou (January 16, 2012 @ 4:04 pm

    Hello Rico,
    have you already assigned this task to your resource with the exceptional working days on that weekend?

    Best regards, Vicky

  9. Comment by Vicky Stamatopoulou (January 16, 2012 @ 4:38 pm

    I have checked it just now:

    - The task is planned to start first thing on saturday and to end on sunday at the end of the working day of this resource.
    - The resource is assigned
    - In its working days, an exception for saturday to sunday is entered with working intervals from 08:00 to 16:00.

    –>The label in the Gantt shows on the task row 0 days, and this is correct.

    Per default the label in the gantt element is defined to show “expected duration”. As this weekend is not working time according to the project’s calendar, this task happens outside project’s duration.

    If you expand the task you will see the 2 days shown in the assignment row. That happens because those 2 days are within the working time of that resource.

    Of course you could enter this exception in the project’s calendar, but this would mean that all your resources can work on that weekend. In this case, you would see the 2 days information on the collapsed AND expanded Gantt element.

  10. Comment by Nicoline (September 21, 2012 @ 1:40 pm

    We have very flexible working hours and I just want to be able to include ALL weekends. Merlin is driving me insane with all the exceptions, it is so impractical. How can I include all weekends just a standard setting?

  11. Comment by Vicky Stamatopoulou (September 21, 2012 @ 2:09 pm

    Hi Nicoline,

    if weekends are standard working days, don’t use the ‘Exceptions’ tab to enter them. Just define working intervals for Saturday and Sunday in the ‘Regular’ tab.

    Finally, you should sure you adjust the work units statistics in File > Project Settings > General > Work units

    Thank you for your comment and best regards, Vicky

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